Manage

Any successful business has efficient management systems in place, from effective financial systems through to cash and asset management and conducting regular Key Performance Indicator (KPI) and general business reviews. The management side of running your business extends far beyond the day-to-day running of your operations, and as a business owner you understand the importance of ensuring that each aspect of your organisation is managed effectively.

At Villa, we can help with a range of business management services, from establishing efficient and robust financial systems, to offering you and your team training on financial systems and helping to set you up with the correct business software. Management assistance is also offered in the form of establishing your company’s key values and helping with processes to ensure you are always conveying these values to your clients.

Financial Procedures Review & Training

Efficient financial procedures can save any business time and money. Often, businesses have been in operation for many years have always completed their financial procedures and reporting in the same way, without consideration of how these systems can be improved. At Villa, we specialise in identifying areas of your current business practices that can be improved, saving you time and therefore money. We conduct an onsite visit to run through your existing financial procedures, from bank reconciliation to accounts payable, accounts receivable and everything in between. Our efficiency analysis can include purchasing procedures, selling systems, ordering, stock management, job costing, pricing structures, wages, PAYE, GST, FBT and many more areas. Often our efficiency recommendations can include software solutions to suit your business operations. Villa’s number one aim is to save your business time, which means saving money.

In addition to financial procedures review, Villa also analyses the correctness of financial reporting and the robustness of financial systems to ensure your processes would stand up in an audit situation. We put ourselves in the shoes of the IRD auditors, run through your business systems and recommend areas of improvement.

Business Technology & Software

With improving organisational efficiency and effectiveness top-of-mind for any business looking to save time and money, business technology and software has become essential. Villa conducts a review of your business and can recommend a suitable accounting software for your operation, as not all software is suited to every business. We are Xero Certified and Xero Payroll Certified and can provide full end-to-end training and recommendation on Xero software as well as its add ons including Unleashed, Workflow Max, Vend and Timely. If Xero is not suitable for your business, we can recommend and conduct training on other accounting solutions such as Accredo, Ardex, MYOB, Reckon/Quickbooks, Financials for O365 and Infusion.

Establishing the right accounting and business management software, and learning to use it properly, is a small investment with a large return. Once an effective business software system is established your business can run its own GST and PAYE returns, track profitability and KPIs without the need for an accountant to conduct this on a regular basis.

Core Values Development

Managing your business is about knowing where you want to go and also about who you are as an organisation. Core values are the essence of a company’s identity as they support the vision and shape the culture of an organisation. Villa has developed an effective service that allows you to create core values for your business, providing a great foundation and guide for the way your team interacts with clients and each other.

Attendees will complete pre-work to get thinking about their values and vision for the business so that everyone is prepared to gain maximum benefit from the facilitated session.  We will then guide you through our structured process to create up to five core business values with definitions which will underpin the expectations of behaviour within your organisation.

Regular Organisational Reviews

Many businesses do not have absolute clarity around their team’s defined roles and responsibilities.  This often results in you as an owner wearing too many ‘hats’ and having little time to spend in a strategic sense, or on high-level activities that create real value for your business.  A regular organisational review will help you to build and manage a functional organisation chart, visually defining departments, functions, roles and responsibilities. Villa can help you to structure your business so that it is more sustainable, scalable, and, ultimately, saleable.

Value Based Selling Strategies

Your customers do not purchase your product or service for the item itself, they purchase the value associated with that product or service. Value based selling is a key factor in the success of any business selling a product or service to a client. For example, a hairdresser does not sell just a haircut, they sell the value of the feeling the client has when they walk out with a new or refreshed hair style. A tyre shop does not just sell new tyres, they sell the value of improved vehicle safety.

Villa’s value based selling service is designed help you improve your sales processes and increase productivity, efficiency and profit.  It will enable you to give price certainty, confidently handle changes in work scope and eliminate fee surprises for you and your clients. This coaching service will build your knowledge, focusing on powerful sales techniques, developing a sales action plan and writing effective proposals.